Oklahoma County Retirement Board

 

Regular Meeting Agenda

 

2:30 p.m.

December 19, 2011

320 Robert S. Kerr, Room 201

Oklahoma City, OK

 

1.                  Call to order.

 

2.                  Notice of the meeting was properly posted on Wednesday, December 14, 2011.                                        

                                   

3.                  Approve the minutes of the meeting of November 28, 2011.

 

The following items, No. 4 through 8 are Consent Items and are routine in nature:

 

4.                  Discussion and possible action for approval of the December, 2011 Defined Benefit payroll.  This month there are 169 checks to be issued for 167 participants in the amount of $ 203,264.73. This item is requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board. (Document received)

 

5.                  Discussion and possible action for approval of Security Trades and Interest Report for November, 2011.   Mark Seikel, Chief of Investments, Oklahoma County Treasurer s Office, will address this item.  (Document received)

 

6.                  Discussion and possible action for approval of Outstanding Retirement Investments at Market Value of $9,917,273.64 and at Par Value of $9,662,492.26 as provided by the Bank of Oklahoma/LPL for November,                2011.   Mark Seikel, Chief of Investments, Oklahoma County Treasurer s Office, will address this item.  (Document received)

  

7.                  Discussion and possible action for approval of monthly investment and administration fees for November, 2011, in the amount of $25,154.57 submitted by InvesTrust.  Monthly investment and administration fees are paid out of the County General Fund.   This item is requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board.  (Document received)

 

8.                  Discussion and possible action to approve funds to be transferred to escrow account for January, 2012, Mutual Fund Reimbursements to participants in the amount of $18,350.75.   The 2012 Mutual Fund Reimbursements to participants are paid out of the OKIE account.  This item is requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board.  (Document received)

 

End of Consent Docket

 

 

9.                  Discussion and possible action for approval of Defined Contribution retirement benefits for Flavita Hoffman (Application No. 11-30).  Effective Date: December 15, 2011.  (Document received)

 

10.              Discussion and possible action for approval of Defined Contribution retirement and health benefits for Carol Rodden (Application No. 11-31).  Effective Date: December 16, 2011.  (Document received)

 

11.              Discussion and possible action for approval of Defined Contribution retirement and health benefits for Robert Traylor (Application No. 11-32).  Effective Date: January 4, 2012.  (Document received)

 

12.              Discussion and possible action for approval of Defined Benefit retirement for Becky Wade (Application No. 11-08). Effective Date:  April 1, 2008.  (Document received)

 

13.              Discussion and possible action for approval of a one-time catch-up payment to Defined Benefit retiree Becky Wade in the amount of $19,721.25. She qualified under the rule of 62, effective 4/1/2008. She will start to receive retiree payments effective December, 2011. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement Board. (Document received)

 

14.              Discussion and possible action to receive the monthly updated OKIE Forfeiture Account Activity and projections. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement Board.  (Document received)

 

15.              Discussion and possible action to replace the Dodge and Cox Stock fund in the Oklahoma County Defined Contribution Plan and the Oklahoma County 457(b) Plan with InvesTrust.  This item is requested by InvesTrust.  

 

16.              Discussion and possible action to approve the Specimen Plan Document Preparation Service Election form for the Oklahoma County Hartford 457(b) Plan.  This item is requested by Hartford.  (Document received)

 

17.              Discussion and possible action to rescind the retirement of Richard Buchanan.  This item is requested by Bob Ravitz.   (Document received)

 

18.              Discussion and possible action to determine vesting requirements for retirees that return to full-time employment with Oklahoma County.  This item is requested by Bob Ravitz.  (Document received)

 

19.              Citizen s participation.  Any citizen wishing to address the Board of Trustees of the Employees Retirement System may do so at this time.

 

20.              New Business: In accordance with the Open Meetings Act, Title 25 O.S.   311.A.9, New Business is defined, as "any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda".

 

 

 

 

 

 

 

Adjourn at _____________ until 2:30 p.m., Monday, January 30th, 2012.

NAME OF PERSON REPORTING:   Carolynn Caudill, County Clerk                     

 

 

TITLE: SECRETARY TO:   Board of Trustees of the Employees Retirement System of Oklahoma County                                

 

SIGNATURE: Carolynn Caudill, by:                                   , Deputy.